Custom clearance for import goods in oversea destination country
Please note: ImportExportVietnam will NOT support any illegal import or any banned goods to import into the destination country according to Destination country laws and conditions. We or our Agent networks always do the custom clearance on behalf of consignee, and consignee will be fully responsible for the goods inside the cargo.
ImportExportVietnam can assist in organizing and setting up any authorization for your goods to export out of Vietnam. Systematically, our know-how and our experience team will enable you to realize significant savings in terms of time and money.
We are located near the port and the international airport, We have a state-of-the-art warehouse in which we offer a wide range of services for all products that leave or arrive in Vietnam.
We are able to handle customs clearance at all airports, and ports in the country. The following items can help you understand some aspects of customs clearance.
The documents required are as follows for the personal cargo:
- Copy of passport/ ID card of consignee and shipper.
- Power of attorney
- Packing list
- Pr/Working pass/studying pass. (to prove that you will stay in that country for a long time).
What happens if my shipment is examined by the customs?
How shipments are chosen to be examined by each customs is still an enigma, as no official criteria have been revealed yet. All shipments are ascribed a risk factor number when approaching each country, but we still don’t know how it is calculated.
Below are some of the reasons that your shipment may raise a red flag with destination customs:
- Random Examination – Your cargo can be examined without specific reasons, as in any country customs system can arbitrarily decide to examine a small proportion of the incoming cargoes. It can take different forms: a VACIS (x-ray), tailgate, partial, or intensive, exam.
- Type of Commodity – Further inspection may be conducted depending on the type of commodity being imported. For instance, pharmaceuticals and chemicals are often sent for laboratory analysis, to make sure the goods are correctly classified. The Food and Drug Administration (FDA), The officer will send the sample to the Food and Health Office, after that they will decided and may also have a final say in approving perishable and animal products. Normally to import Food and Drink, we need to do the sample checking in advance with the Officer, to make sure the goods meet the requirement to import into each country.
- Country of Origin – Normally any shipment coming from Vietnam, will have the tax deducted compare to other countries. to have the tax deducted, please tell the shipper to send the Certificate of origin together with the shipment, so your goods will have tax favour.
- Flagged Shippers – All shipment sent from Vietnam are recorded in the Custom’s database in each countries. . If some shippers reportedly used to under-declare some goods in the past, with an HS code that comes with less duties payable to the government, they will be flagged for inspection. For that reason, there is an imposition of antidumping duties, which is added to regular duties, for countries like China, and for specific shippers or factories.
- Flagged Importers – The same goes for importers. If you have a history of penalties imposed on you for under-declaring a cargo, expect your future shipments to be inspected. Also, first-time importers are flagged for examination until it is determined that they comply with customs rules and regulations.
Is the clearing process similar at port and airport?
The process is mostly similar. ImportExportVietnam has customs office services in most international port and international airport of more than 60 countries. , we can make sure that we always prepare paper in advance and do priority custom clearance, so you can have your goods as soon as 24 hours after the plane or the vessel arrives.
General Prohibited Goods (this will be different base on destination countries)
How can you do the custom clearance for exporting goods out of your country
Goods to be exported out of your country are subject to regular export procedures. All goods that are shipped out of the country must be cleared by the customs from the origin country. Customs’ job consists in collecting all the information about the nature and the volume of the goods, to make the decision-making process as smooth as possible. Unless specifically exempt, all shipments have to wait for the green light of the Customs before the goods are loaded.
Export declaration & clearance process
The process of Customs Clearance for export is made up of 4 steps:
Step 1: Submission of a Declaration
The whole procedure is launched when an exporter/broker submits an Export Declaration in the origin custom system
Step 2: Verification of a Declaration
In a second step, the Declaration is verified (automated verification). The data is verified and validated immediately by the e-Customs system. If no errors are detected by the automated system, the Goods Declaration number is created together with the e-Payment system (in case of export taxes and duties).
The broker/exporter received a confirmation message. Moreover, the selectivity profile system will check the information and classify the Declaration into one of these two categories: Green Line or Red Line.
Step 3: Payment of Duties and Taxes
The third step is the payment of applicable duties and taxes and/or guarantee. For now, there are 3 ways to pay for duties and taxes: payment at the Customs Department, e-Payment, or payment at banks.
Step 4: Inspection and Release of Cargo
Last step: the cargo is examined and released from Customs custody. At that point, the cargo is loaded by a freight forwarder and electronically controlled by the e-Customs system. This system checks all the information and immediately correct any mistakes.
The cargo control report number is automatically created by the system and the response is then sent to the freight forwarder and the exporter/broker, if no errors are detected.
Following this, the cargo control report is printed by the freight forwarder and carry away the cargo to the exit port. At this last stage, the Customs officer at a sub-gate examines whether the declaration is a Red Line or a Green Line.
We have also been maintaining strong relationships with Vietnam Goverment Custom officials. If you require a full custom clearance service in Vietnam and want us to support in this key process, please contact us. Our legal professional experts will guide you throughout the whole process. Don’t wait any longer, contact us now.